PoolSentry is the all-in-one project management platform built specifically for pool builders. Track stages, manage subs, collect draws, and keep customers in the loop — all in one place.
PoolSentry's 19-stage pipeline covers the full lifecycle of a pool build — from the first call to the keys in the customer's hand.
Built for owners, superintendents, sales, accounting, and subs — each role sees exactly what they need.
Track every job through 19 customizable stages with a full audit trail and regression protection.
Owner, superintendent, sales, accounting, subcontractor — each role sees only what they need.
Tie payment milestones to pipeline stages. Track invoiced vs. paid and flag overdue draws instantly.
Upload timestamped photos per stage. Customer-visible photos flow directly to the portal.
Pre-built checklists for each phase ensure nothing gets missed before moving forward.
Assign subs by trade and stage. Track scheduling, insurance expiry, and job history.
Store contracts, permits, HOA approvals, inspection reports, and warranties per job.
Revenue collected, overdue draws, jobs behind schedule, and stage distribution — at a glance.
Your customers get a beautiful, real-time progress portal — no app download required.
Give every customer a real-time progress portal — no login required. They see their stage, photos, daily updates, and payment schedule. You look like pros.
No per-seat fees. No hidden charges. One price covers your whole team.
Join pool builders who've replaced spreadsheets and group texts with PoolSentry.
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